Executive / Sr. Executive, Tender & Bidding

Job Summary

We are seeking a detail-oriented Tender & Bidding Professional to manage end-to-end bidding activities for Government, Semi-Government, Autonomous Body, Private Sector, and Development Partner-funded opportunities.

Key Responsibilities

1. Tender Search, Analysis & Strategy

• Opportunity Identification: Actively search, review, and evaluate tender opportunities aligned with the company’s business objectives.
• Tender Document Analysis: Thoroughly analyze Instructions to Tenderers (ITT), Technical Specifications, Qualification Criteria, Terms of Reference (TOR), BOQ, and contractual conditions.
• Compliance & Planning: Prepare tender requirement analyses, compliance checklists, responsibility matrices, and submission schedules to ensure complete and timely bid preparation.

2. Document Preparation & Compliance

• Bid Compilation: Prepare, compile, review, and finalize technical and commercial documents for both e-GP and manual submissions.
• Regulatory Compliance: Ensure strict adherence to the Public Procurement Act (PPA), Public Procurement Rules (PPR), e-GP guidelines, Development Partner policies, and tender-specific conditions.
• Partner & Subcontractor Coordination: Manage documentation for Joint Ventures (JV), consortiums, subcontractors, manufacturers, suppliers, and foreign partners.
• Qualifications & Audits: Verify eligibility, relevant experience, financial capacity, key personnel, equipment, manufacturer authorizations (MAF), and statutory licenses prior to submission.
• Record Keeping: Maintain up-to-date repositories of company certificates, financial statements, experience records, and statutory documents.

3. Inter-Departmental Coordination & Financial Instruments

• Cross-Functional Collaboration: Work closely with Engineering, Sales, Commercial, Finance, Accounts, Supply Chain, Legal, Market, and Project teams for required technical and financial inputs.
• Financial Instruments: Coordinate the timely issuance and management of Tender Security, Performance Security, Bank Guarantees, Bid Security extensions, and other required financial instruments.

4. Pricing, Costing & Commercial Analysis

• Financial Proposals: Assist in preparing and reviewing tender pricing, cost estimates, price schedules, BOQs, financial offers, and discount strategies.
• Evaluation Assessment: Assess tender mechanisms including Single-Stage/Two-Envelope (SLT), price adjustments, domestic preference, loss capitalization, and evaluated cost models.
• Market Intelligence: Conduct post-bid, competitor, tender-result, and winning/losing analyses to guide future commercial strategy and management decisions.

5. Post-Submission & Lifecycle Tracking

• Clarifications & Pre-Bid: Prepare and review tender queries, pre-bid correspondence, extension requests, declarations, undertakings, and official communications.
• Award & Handover: Monitor deadlines, bid/security validities, Notification of Awards (NOA), Letters of Acceptance (LOA), and contract-signing requirements through to final project handover.
• Reporting: Maintain structured tender databases and generate periodic status reports on bidding performance, pipeline, and competitor trends.

6. Team Leadership & Process Improvement

• Mentorship: Guide junior team members, delegate assignments, and monitor submission progress.
• System Enhancement: Identify compliance gaps, mitigate commercial risks, and continuously optimize bidding templates, document-control systems, and SOPs.
• Confidentiality: Maintain absolute confidentiality regarding tender pricing, strategy, company documents, and sensitive commercial data.

Preferred Qualifications

• Bachelor’s degree in any discipline from a reputed university.

Experience Requirement

• 2 to 5 years of hands-on experience in tender and bidding operations.

Key Competencies

Technical & Functional Expertise

• In-depth knowledge of e-GP tendering, Government procurement systems, and PPA/PPR frameworks.
• Strong proficiency in MS Office (advanced Excel, Word, PowerPoint) and PDF editing/documentation tools.
• Solid analytical capability in tender qualification, pricing structures, commercial evaluation, and risk assessment.
• Hands-on experience coordinating Bank Guarantees, Bid Securities, and Joint Venture/Consortium agreements.

Soft Skills & Behavioral Competencies

• Exceptional organizational, document preparation, and cross-team communication skills.
• Ability to handle high-pressure environments, manage multiple active tenders simultaneously, and meet strict deadlines.
• Meticulous attention to detail with an unwavering commitment to accuracy, integrity, and confidentiality.
• Natural leadership ability to guide team members and drive continuous process improvements.